37th Annual Hutto Olde Tyme Days
Saturday, October 15, 2022
***Vendor Registration Is Open
The general rules of Hutto Olde Tyme Days are incorporated into and made a part of this contract and shall be binding on the parties hereto.
All display equipment, tables, tents, etc. are to be furnished by vendor. Tents are a requirement along with tent weights. No early tear-down. If you leave before the event ends, without prior documented approval from Chamber Staff, you will not be allowed to vend with us again. All booths must always have an adult representative present during the festival hours of operation. Vendors are not permitted vehicles on the grounds, except for dropping off equipment. Vendor agrees to assume all liability for damages or loss caused to the premises on their exhibit area by reason of their exhibit and agree to indemnify and hold harmless the HUTTO CHAMBER OF COMMERCE, the sponsor of the event, its directors, officers, and members for all liability which might ensue by reason of his/her exhibit or presence at the event. REFRESHMENTS: The Hutto OTD Festival reserves all rights to the selling of Beer, Water, and Soft Drinks. FOOD VENDORS may sell lemonade or tea ONLY. The selling of Beer, Water, and Soft Drinks is allowed ONLY by the Hutto OTD Festival. ANY VENDOR that violates this rule will result in the vendor being asked to leave. No refund will be given. MEMBER DISCOUNT: Hutto Area Chamber of Commerce members in good standing may deduct $25 from the vendor booth registration fee. Vendors shall indemnify the Hutto Chamber of Commerce against all liability resulting from negligence of the vendor, their agents or employees and shall reimburse the Hutto Chamber for any loss or expense incurred by reason of negligence. The HUTTO CHAMBER OF COMMERCE & is not responsible and does not guarantee against loss or damage due to theft, fire, wind, hail, rain, accident, sunlight, cold or injury or any other acts of God. Vendors may NOT assign this contract or their space or sublet all or any part of their space. Vendors are solely responsible for all sales, taxes, permits, etc. We will not provide change or credit card transfer. CANVASSING BY NON-EXHIBITORS: Booth space is limited to individuals, business firms, manufacturers, professional organizations and dealers who have contracted and paid for their space assignments. No other persons will be permitted to demonstrate their products, solicit orders or distribute advertising materials in the festival grounds.
The Hutto Chamber of Commerce reserves the right to reject or prohibit any exhibit, proposed exhibit, or part thereof, including without limitation, any person, articles, conduct, printed matter, catalogs, or souvenirs that, in its opinion, are not suitable to and in keeping with the character of the OLDE TYME DAYS. NO REFUNDS WILL BE MADE AFTER ACCEPTANCE. Event is Rain or Shine. OLDE TYME DAYS MAY BE CANCELLED AFTER COMMENCEMENT DUE TO ACTS OF GOD OR OTHER ACTIONS THAT MAY ENDANGER PARTICIPANTS OR VENDORS. BY APPLYING BELOW, THE VENDOR ACKNOWLEDGES RECEIPT, UNDERSTANDING AND AGREEMENT TO THESE RULES AND REGULATIONS. VENDOR SETUP & EVENT DAY OPERATIONS
Setup times will be sent a week prior to the festival. If you miss your assigned time, you will not be allowed to check in.
Food Vendors- Tear-down cannot begin before 10:30 PM. No cars will be allowed inside festival grounds between 10:00 AM and 11:00 PM and until the grounds are cleared of patrons and the barricades open up.
Arts & Crafts/Non-Profits/Business Booths-Break down begins at 6PM
FOOD VENDOR GUIDELINES (ALL FOOD VENDORS MUST COMPLETE THIS FORM Food Vendor Form)
No Electricity or water is provided
All groups using a generator and/or cooking on-site must have a new or inspected 5lb dry chemical fire extinguisher. Your booth will be inspected by the Fire Marshal before the event. If you fail inspection, you will not be able to operate until your booth is in compliance.
All food vendors must complete the Temporary Food Establishment Application with the Williamson County and Cities Health Department and pay the fee associated with the permit. It is the responsibility of the vendor to contact the Health Department separate from the City of Hutto and the Hutto Chamber of Commerce.
The Temporary Food Establishment Permit is needed for any vendor that is serving and/or providing samples of foods. If you have an Annual Mobile Food Establishment Permit with Williamson County this can replace the Temporary Food Establishment Permit Requirement.
Permit Applications must be submitted to the Williamson County Health District at least two weeks before the event (September 23, 2022). Permit Applications can be submitted by mail, fax, or email. For more information, please visit https://www.wcchd.org/healthy_spaces/applyforapermit.php
Mail: Williamson County and Cities Health District 355 Texas Ave. | Round Rock, TX 78664